Audit Trail in QuickBooks Desktop

Audit Trail in QuickBooks Desktop: Here’s Everything You Need to Know

QuickBooks Desktop is one of the advanced accounting suites that enables users with seamless and robust experience. QuickBooks Desktop with its different versions of Pro, Premier and Enterprise are loaded with several significant and resounding features that simply the most complex accounting issues.

One of the difficult problems that accountant and bookkeepers often encounter is to locate missing or historical transactions. At times, there are situations when you are sure that you have entered any specific transactions, but you are unable to find it in chart of accounts or any other company files. And, at such situations, to help you out there comes a report with QuickBooks Desktop, which is known as Audit Trail Report.

Audit Trail Report provides the fingerprint of each and every transaction that you have recorded in QuickBooks Desktop. For example, by using Audit Trail Report you can easily check all the modified transactions, entries, deleted transactions and even voided transactions.

In this blog post, to help you out locate missed transactions, we discuss the nitty-gritty of Audit Trail Report. And, in case after using this feature of QuickBooks Desktop, if you are still unable to locate missed transactions, then it is advisable to consult a reputed and experienced QuickBooks Desktop support services provider. Let’s begin.

Reasons to Use Audit Trail Report

There are multiple reasons to use Audit Trail Report of QuickBooks. Primary reasons for using Audit Trail Report include:

For having seamless control

One of the primary reasons to use Audit Trail Report is to have total control over all the transactions and entries that you have made on QuickBooks company file. This report gives you a quick overview of all the historical transactions and entries that you are trying to locate for varied reasons, such as to fix discrepancies in bank account or credit card reconciliation.

For training purposes

Another significant reason for using Audit Trail Report is to properly train your employees to work on QuickBooks. In case if any of your accountants is unable to find any specific transactions, then it simply means that he/she doesn’t have a good working knowledge of QuickBooks. And, in such a scenario, it is advisable to train that employee about using Audit Trail Report properly.

After understanding different reasons for using Audit Trail Report, it is indispensable to learn how to turn it on and then use it to locate missing historical transactions.

How to Turn On Audit Trail Report

Before using Audit Trail Report of QuickBooks Desktop to locate missing transactions, you need to turn it on by following these steps:

  • Select the Edit Menu and then click on Preference
  • By using the left icon bar of QuickBooks, click on the Preferences dialog box and then click on Company Preference tab
  • Now, select the checkbox named Audit Trail and then click on OK

After turning on Audit Trail Report by following these easy-to-follow steps you can easily get digital fingerprints of all the historical transactions, and even that transactions that you have willingly or mistakenly deleted or voided.

The Way Forward

Audit Trail Report of QuickBooks is undoubtedly one of the finest ways to locate missing transactions or deleted transaction. In case, however, if you still find difficult to locate missing transactions or in case if you are have issues in turning on or using Audit Trail Report, then it is advisable to consult an experienced and certified QuickBooks support services provider Quick At Support now.

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